Are lunches, coffee breaks and/ or dinners included in the registration fee?
No. The registration fee does not include lunches, coffee breaks and/or dinners.
Are there any reduced fees?
Yes. We offer reduced fees to all EADV members.
Residents/Students/Nurses can also benefit from reduced registration fees, by submitting a written proof of status together with their registration. You can also apply for a Scholarship or Reduced Registration Fee. For more information about requirements and deadlines please check the Grants Grants section.
Can I cancel my registration?
Yes. You can cancel your registration within the published conditions and deadlines. Please submit your request by e-mail to the Registration Department. If the written request respect the cancellation deadline, the registration fees will be refunded deducting a handling fee of EUR 50 per person plus EUR 20 of Bank charges.
Can I make a name change in my registration?
Yes. Name changes are charged EUR 30 per person during the pre-registration period only. Please submit your request by e-mail to the Registration Department. Name changes are also possible for group registrations within the published conditions and deadlines.
Can I pay by American Express?
No. Payment by credit card is only possible with VISA or MasterCard.
Can I pay by bank transfer?
Yes. Please check the methods of payment page for account information. Please note that the Invoice Number and Participant Full Name must be included on the bank transfer. Please also note that payment by bank transfer will not be possible after the closing date of the online pre-registrations.
Can I purchase an exhibitor badge?
Only if you are one of the exhibiting companies. All exhibitors must be registered and entry will not be permitted without an official EADV badge. In order to purchase an exhibitor badge please contact: firstname.lastname@example.org
Can I purchase more than 1-day ticket?
No. The daily ticket cannot be requested more than once.
Do I have access to scientific sessions with an exhibitor badge?
No, exhibitors badge allows entrance only to the exhibition area.
Do I need to buy an extra ticket to attend the Networking Symposium?
The Networking Symposium is included in the following ticket: full registrations, 1-Day Ticket of the day the Networking Symposium will take place and Exhibitors badges.
How can I add more delegates to a registration if the registration has already been finalised?
Please send an e-mail to the Registration Department:
We will take care of your request and will make the necessary arrangements, so that you will be able to add one or more participants to your online registration.
How do I register myself/another person/a group?
Online registration is the only way. You will first need to sign up and create your account. For more information please check the registration guide.
I am an EADV member but am not able to register with the member fee. What can I do?
Please do not settle the payment if the registration fee is not displayed correctly. Instead, send an e-mail to the Registration Department indicating your membership ID for verification. If the membership is active, the fee will be corrected and you will be able to proceed with the online registration.
I am an EADV member but have not renewed my membership. Can I still benefit from the member fee?
Yes, on the condition that you first settle the outstanding payment for your membership dues. To do so, please contact email@example.com
I am in the process of becoming an EADV member but am not sure that my membership will be activated within the deadline. Can I register as a non-member and ask for a reimbursement later on?
No. Participants submitting and paying their registration as non-members will not be entitled to reimbursement if, at a later stage, they become members. To benefit from the member registration fees, please apply no later than 2 weeks before the registration deadline, as it takes around 10 days to get a membership application approved. For more information please check the EADV membership page.
I have completed my registration and have received a notification e-mail. Is this the official confirmation letter?
No. A notification e-mail is automatically sent by the registration system for your information when the online registration has been completed. The official confirmation letter is sent out a few days after your payment has been received. Until then your registration cannot be considered as finalised.
Confirmation letters regarding registrations as Resident/Nurse/Student are sent out after receipt of payment and valid proof of status.
I have lost/ forgotten my badge. Can I receive a new one?
Yes, EUR 20 will be charged for the re-printing of the badge.
What are the registration fees and deadlines?
Please check the registration fees & deadlines page.
What is a proof of status?
Any participant who wishes to register as Resident, Student or Nurse is required to upload a valid Proof of Status during the registration process, otherwise the registration cannot be finalised.
The age limit of the resident fee applicant is 40 years old.
Valid Proof of Status must be received within the published deadline; otherwise the next registration rate will be applied.
Kindly find here below the mandatory requirements that a valid Proof of Status needs to meet:
- It must be issued in English;
- It must be issued on official hospital or university letterhead;
- The date of issue has to be not older than 6 months starting from the registration date;
- It must display the applicant’s full name and date of birth;
- It must mention the beginning and the end of the residency (for residents only);
- It has to be signed by hand (no electronic signature) by the head of department (hospital or academic institution) confirming the status of the applicant;
- It has to include the following head of department’s details: full name, department, email address and telephone number;
- It must be accompanied by a copy of the ID card or passport of the applicant.
When can I request an invitation letter?
Invitation letters can be requested only after completion of the registration and full payment.
When do the online pre-registrations close?
The online pre-registrations close about two weeks prior to each meeting. Please check the registration fees & deadlines page to see the official closing date.